Filling committee roles

Volunteering on a committee is an extremely rewarding way to develop personally and professionally, whilst representing local members and helping to provide opportunities for their development.

Committees run in different ways, however, succession planning is one element of committee work that pays dividends if it is built into the standard working practices.

Continuity is extremely important to deliver the best value for the members we support, and this can be achieved by ensuring the committee has effective succession planning in place. Succession planning means having plans in place for new people to step into each role on the committee.

For example, a branch Chair can serve on a committee for 4 consecutive years (if re-elected), however, they do not have to do a full term, or may not be able to, as circumstances change. Having a Vice-Chair who shadows and works collaboratively with the Chair creates good succession planning. Another example would be a deputy Treasurer. This role would support the Treasurer and learn the ropes to be able to step up when the Treasurer steps down.

All of the committee roles are voluntary, and people have the freedom to step down at any point, therefore having good succession planning also provides continuity for unforeseen changes.

If you have members who express an interest in volunteering, invite them along to a committee meeting to let them see how it works. Should they wish to follow it through, they will be able to stand for election at the branch's Annual General Meeting. The process for filling group committee roles differs to that of a branch.

Should there be a vacancy on a committee, or where a specific expertise is required, members can be co-opted onto the committee. For branches, please see Regulation 15 for full guidance. If you need assistance with recruiting people onto your committee please speak to your Relationship Manager who will be happy to provide help and guidance.

[v2 - September 2017]